Here is a collection of administrative jobs in Canada to relieve you from the stress of searching.
These are in-demand jobs, so you must prove your eligibility and capability by presenting proof of administrative experience in a professional setting. It is also important to study your options before making a decision.
This is to ensure you are familiar with the job description for each role. Once you are armed with this information, you can go ahead and apply for any of these administrative jobs in Canada that appeal to you.
Administrative Jobs in Canada
Black and McDonald
Black and McDonald offer high-quality construction, facilities management, and technical solutions.
Responsibilities
- Complete all administrative tasks following their level of importance.
- Help make reports, newsletters, and presentations
- Contribute to the organization of internal meetings and events
- Purchase office and print supplies including, stationery and equipment; control stock for supply room and photocopiers.
- Care for office equipment and ensure they are serviced when necessary
- Keep lunchroom and boardroom in good condition
- Participate in the planning and organization of staff event
- Oversee customer surveys for the region
- Work with the company’s safety advisor to enhance your monthly report
Requirements
- Minimum of 2 years administrative work experience
- Higher education in office administration
- Sound computer skills in MS Excel, PowerPoint, Outlook, MS Word, Adobe, and Visio
- Organizational skills
- Detail-oriented
- Good verbal and written communication skills in French and English
Benefits
- Internal and external training
- Skills development programs
Job type: Full-time
Position: Administrative assistant
Schedule: 40hrs/week
Location: Brossard, Quebec.
Salary: $53,735 per annum
Osler
Osler, Hoskin, and Harcourt LLP is a Canadian business law firm with the best legal talents. This is a new position and one of the available administrative jobs in Canada.
Responsibilities
- Deliver administrative support for processes and programs
- Handle incoming invoices, ensure correct coding and department distribution, make DocuSign packages, and work with accounting departments to decide payments.
- Set up monthly credit card reconciliation.
- Point of contact for company issues and questions,; which includes communicating with the building and security teams
Requirements
- One year experience in a professional work setting
- Bachelor’s Degree or Diploma
- Accurate and detail-oriented
- Good communication and interpersonal skills
- Proficiency in computer applications
- Knowledge of accounting for vendor invoices and tracking budget material
Benefits
- Accommodation
- compensation
Job type: full-time
Position: Administrative assistant
Location: Vancouver, Toronto, Ottawa
Salary: $55,000 per annum
Inland Group
Inland Group is offering one of the most appealing administrative jobs in Canada, this is an opportunity to contribute to the operations of an aviation support company.
Responsibilities
- Take phone calls, reply to messages, and routine and non-routine questions
- Manage office and supplies
- Coordinate the new-hire process, plan interviews and badging, new-hire packets, and document new-hire information on the payroll system.
- Ensure regular updates of employee information, help to fill forms like PAFs and change of address forms, and direct to the right office for processing.
- Obtain correct signatures and perform tasks related to the establishment of new employees.
Requirements
- Administrative work experience
- Mastery of Microsoft Office (Outlook, Excel, Word)
- Ability to keep to deadlines and maintain accuracy
- Detail-oriented, able to prioritize and organize
- Customer-oriented
- Interpersonal skills
Benefits
- Healthy and productive work environment
- Pension plan
- On-the-job mentoring
- Flexible bonus program
- Employee discounts and group rates
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Job type: On-site, Full-time
Position: Administrative assistant
Schedule: 40hrs/week, Monday through Friday
Location: Calgary, AB
Salary: $24 per hour
U.S Embassy and Consulates in Canada
U.S Embassy and Consulates in Canada is looking for individuals who understand government office structures and clerical procedures.
Responsibilities
- Support MGT sections
- Report to the management officer
- Assist MCMA and MO with administrative functions.
Requirements
- At least three years of administrative and/or office management experience with two years of post-secondary education
Or
- At least three years of administrative and/or office management experience with Secondary school education
- Work and residency permit
Benefits
- Compensation package (health, separation, and other benefits)
- Professional development and holidays
Language: English
Job type: Permanent, full-time.
Position: Administrative Management Assistant
Schedule: 40 hours per week
Location: Ottawa
Salary: $85,000 per annum
McDermott
McDermott is hiring individuals capable of supporting the HSSE department with all duties.
Responsibilities
- Complete tasks that require a deep knowledge of protocol and insight into the company, and procedures regarding projects.
- Reply calls and messages, prepare reports, type and edit documents
- Conduct trend analysis of HSSE leading/lagging indicators
- Record minutes of HSSE meetings
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Requirements
- Five years experience in an administrative/HR role
- Expertise in MS Office and similar software applications
- Familiar with computer operations
- Can work in obscurity and think rationally
- Must abide by HSSE guidelines and processes
- High school diploma or equivalent
Job type: Full-time
Position: Principal Administrative Assistant
Location: Squamish, BC.
Salary: $72,000 per annum
