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Best Administrative Jobs in Canada 2024

Here is a collection of administrative jobs in Canada to relieve you from the stress of searching.

These are in-demand jobs, so you must prove your eligibility and capability by presenting proof of administrative experience in a professional setting. It is also important to study your options before making a decision.

This is to ensure you are familiar with the job description for each role. Once you are armed with this information, you can go ahead and apply for any of these administrative jobs in Canada that appeal to you.

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Administrative Jobs in Canada

Black and McDonald

Black and McDonald offer high-quality construction, facilities management, and technical solutions. 

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Responsibilities

  • Complete all administrative tasks following their level of importance.
  • Help make reports, newsletters, and presentations
  • Contribute to the organization of internal meetings and events
  • Purchase office and print supplies including, stationery and equipment; control stock for supply room and photocopiers.
  • Care for office equipment and ensure they are serviced when necessary
  • Keep lunchroom and boardroom in good condition
  • Participate in the planning and organization of staff event
  • Oversee customer surveys for the region
  • Work with the company’s safety advisor to enhance your monthly report

Requirements

  • Minimum of 2 years administrative work experience
  • Higher education in office administration 
  • Sound computer skills in MS Excel, PowerPoint, Outlook, MS Word, Adobe, and Visio
  • Organizational skills
  • Detail-oriented
  • Good verbal and written communication skills in French and English

Benefits

  • Internal and external training
  • Skills development programs

Job type: Full-time

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Position: Administrative assistant

Schedule: 40hrs/week 

Location: Brossard, Quebec.

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Salary: $53,735 per annum

Apply here

Osler

Osler, Hoskin, and Harcourt LLP is a Canadian business law firm with the best legal talents. This is a new position and one of the available administrative jobs in Canada. 

Responsibilities

  • Deliver administrative support for processes and programs
  • Handle incoming invoices, ensure correct coding and department distribution, make DocuSign packages, and work with accounting departments to decide payments.
  • Set up monthly credit card reconciliation.
  • Point of contact for company issues and questions,; which includes communicating with the building and security teams

Requirements

  • One year experience in a professional work setting
  • Bachelor’s Degree or Diploma
  • Accurate and detail-oriented
  • Good communication and interpersonal skills
  • Proficiency in computer applications
  • Knowledge of accounting for vendor invoices and tracking budget material

Benefits

  • Accommodation
  • compensation

Job type: full-time 

Position: Administrative assistant

Location: Vancouver, Toronto, Ottawa

Salary: $55,000 per annum

Apply here

Inland Group

Inland Group is offering one of the most appealing administrative jobs in Canada, this is an opportunity to contribute to the operations of an aviation support company.

Responsibilities

  • Take phone calls, reply to messages, and routine and non-routine questions
  • Manage office and supplies
  • Coordinate the new-hire process, plan interviews and badging, new-hire packets, and document new-hire information on the payroll system. 
  • Ensure regular updates of employee information, help to fill forms like PAFs and change of address forms, and direct to the right office for processing.
  • Obtain correct signatures and perform tasks related to the establishment of new employees.

Requirements

  • Administrative work experience
  • Mastery of Microsoft Office (Outlook, Excel, Word)
  • Ability to keep to deadlines and maintain accuracy
  • Detail-oriented, able to prioritize and organize
  • Customer-oriented
  • Interpersonal skills

Benefits

  • Healthy and productive work environment
  • Pension plan
  • On-the-job mentoring
  • Flexible bonus program
  • Employee discounts and group rates

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Job type: On-site, Full-time

Position: Administrative assistant

Schedule: 40hrs/week, Monday through Friday

Location: Calgary, AB

Salary: $24 per hour

Apply here

U.S Embassy and Consulates in Canada

U.S Embassy and Consulates in Canada is looking for individuals who understand government office structures and clerical procedures.

Responsibilities

  • Support MGT sections
  • Report to the management officer
  • Assist MCMA and MO with administrative functions.

Requirements

  • At least three years of administrative and/or office management experience with two years of post-secondary education 

Or

  • At least three years of administrative and/or office management experience with Secondary school education
  • Work and residency permit

Benefits

  • Compensation package (health, separation, and other benefits)
  • Professional development and holidays

Language: English

Job type: Permanent, full-time.

Position: Administrative Management Assistant

Schedule: 40 hours per week

Location: Ottawa

Salary: $85,000 per annum

Apply here

McDermott 

McDermott is hiring individuals capable of supporting the HSSE department with all duties.

Responsibilities

  • Complete tasks that require a deep knowledge of protocol and insight into the company, and procedures regarding projects.
  • Reply calls and messages, prepare reports, type and edit documents
  • Conduct trend analysis of HSSE leading/lagging indicators 
  • Record minutes of HSSE meetings

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Requirements

  • Five years experience in an administrative/HR role
  • Expertise in MS Office and similar software applications
  • Familiar with computer operations
  • Can work in obscurity and think rationally
  • Must abide by HSSE guidelines and processes
  • High school diploma or equivalent

Job type: Full-time

Position: Principal Administrative Assistant

Location: Squamish, BC.

Salary: $72,000 per annum

Apply here

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